C.H.A.T.A. Annual Membership Meeting - June 10th, 2023

Meeting Minutes

Board Members Present:

Story Feist (President), Josh Horan (Vice President), James Horan (Road Commissioner), Larry Majchrzak (Treasurer), Patrick McDonough (Secretary)

Board Members Absent: none

Meeting was called to order at 1:09pm by STORY BURKE, PRESIDENT

1) Approval of Minutes

1. Motion to approve minutes from prior meeting

2. Vote: was seconded

3. Resolution: prior minutes approved

2) Reports

1. TREASURER'S REPORT - LARRY MAJCHRZAK

* $26,119.78 in savings

* $8,256.74 in the main account

* Dues collection was $17,400 - minus expenses, there is $12,900 available for roads

* There was a request by Lot 76 for a written report for future meetings

* Patrick Bateman requested tax returns

2. ROAD COMMISSIONER'S REPORT - JAMES HORAN

* Brush removed from culverts

* Member stated that culvert needs to be cleared on Lot 71

* Vice president stated that culverts should be staked

* Road commissioner suggested cleaning out culverts if they seem to be clogged

* Road commissioner discussed filling in low spots in the road and explained why gravel pit in the association will not work for road use

3. PRESIDENT'S REPORT - STORY BURKE

* Review of by-laws and covenants read aloud

3) New Business

1. Independent audit of the books requested

2. Reserve study requested

3. Term limits for board members were brought up

4. Article X Section 3 30-day policy was brought up

5. Removal of proxy vote was requested

6. Members complained about harassment from other member; member was advised to have dash cams front and rear

7. Letter to Lot 86 requested concerning lack of culvert

8. Raising dues amount

9. Request to remove board member's contact information and instead provide a Contact us page to reduce spam; website designer agreed to do this

4) Voting

1. New board members elected: STORY BURKE, DAN OZMENT, PATRICK MCDONOUGH

Meeting was adjourned by STORY BURKE, PRESIDENT at 3:23pm